DATA PRIVACY AND INFORMATION POLICY

Alton Open Minds is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be held and processed. We may change this policy from time to time so please check this page occasionally to ensure that you are aware of any changes. 

By choosing to contact us and attend our events you are accepting the terms outlined in this policy regarding how your personal information will be used and protected. This policy has been developed to meet the requirements of the General Data Protection Regulation (GDPR, 2018) and guidance from the Information Commissioner's Office (ICO).

Any questions or enquiries regarding this policy and our data privacy practice should be sent by email to or via the other contact methods on our website. 

Please read the following carefully to understand how we will treat and regard your personal data.

1. COLLATION OF INFORMATION (what we collect and why)

a. Essential contact details: This may include your name, email and phone contacts to ensure we have an accurate record of who is attending our events (or placed on a waiting list) in case an event has to be cancelled or re-arranged. 
b. If you contact us by email, records of the correspondence may be kept in order to facilitate effective communication.

2. WHERE WE STORE YOUR PERSONAL DATA

a. Personal data that we collect from you is stored securely by our website host and/or email provider.  Where contact has been made via our phone number our staff will records any ‘essential contact details’ in writing and keep such records securely. 

b. By submitting your personal data as above, you agree to this information being held. We will take all reasonable steps necessary to ensure that your data is treated securely and in accordance with our privacy policy.


3. USES MADE OF THE INFORMATION

a. We aim to keep the minimum amount of personal information necessary to support our work with you.
b. Essential contact details are kept to ensure we have an accurate record of who is attending our events (or placed on a waiting list) in case an event has to be cancelled or re-arranged.  This information will be deleted/destroyed once the Alton Open Minds is finished at the end of June 2020.

c. Alton Open Minds may wish to contact you about future events being organized beyond June 2020.  Specific consent will be requested from you for this to occur including permission to keep your essential contact details beyond June 2020.



4. DISCLOSURE OF YOUR INFORMATION

a. We will not disclose any personal information held by Alton Open Minds without your knowledge and consent. 


5.  CHANGES TO OUR PRIVACY POLICY

a. Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.


04.01.2020

 

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